Frequently Asked Questions
- Who can join the Georgia Watercolor Society?
- Why should I join GWS?
- What is Signature Membership?
- When does GWS hold exhibitions?
- How do I enter paintings in GWS exhibitions?
- What are the rules for submitting digital images?
- I want to submit a digital image for an exhibition. How do I resize the image?
- Do you allow collage in GWS shows?
- Do you allow Yupo, watercolor canvas, Claybord and Aquabord in GWS shows?
- What are your requirements for framing and matting?
- What is the best way to ship my painting to a GWS show?
- What paintings are eligible for a GWS exhibition?
- What is the artist agreement and what happens if I change or don’t deliver a painting that has been accepted into a GWS exhibition?
- What types of water media are allowed in GWS exhibitions?
Membership in the Georgia Watercolor Society is open to both residents and non-residents of Georgia who are interested in promoting the art of watercolor. Dues are $40 per year. A Life Membership is available for $350 (one-time payment). A Student Membership is $20 per year for full-time students at accredited art schools. A Family Membership is $60 for two members at the same address. A membership application is available on this website.
Membership in the Georgia Watercolor Society is a great way to meet other watercolorists and keep up with the art of watercolor in Georgia. Our two annual exhibitions provide an opportunity to see some of the best of what is being accomplished in watercolor today. Our newsletter features articles about watercolorists and watercolor techniques. GWS-sponsored watercolor demonstrations give you an opportunity to explore techniques. Our website provides many opportunities for you to get exposure for your art. Most of all, joining GWS helps to promote watercolor as a rich and vibrant medium throughout Georgia.
Signature Membership in the Georgia Watercolor Society is determined by the following point system: one (1) point per National Exhibition and one-half (1/2) point per Member Exhibition acceptance. A total of three (3) points is required, including at least one National Exhibition acceptance. You may only receive one point (or half point) per exhibition. You must be a current member to receive credit points. Signature Members are required to pay annual dues to retain Signature status. If there is a lapse in membership, previous points are not retained. To recover lost points or Signature status, a member must pay back dues.
GWS generally holds two exhibitions each year. The National Exhibition is held in the spring and is open to all watercolorists. Awards in the National Exhibitions generally total $8,000 – $10,000. The Member Exhibition, held in the fall, is open only to GWS members. The Signature Members Show is held every two years and is open to GWS Signature Members only.
First, you will need to find a copy of the prospectus, which has all the details about how to enter a show. All GWS members receive a copy of the prospectus. Also, you can download a copy of the prospectus for each show from this website or you may contact the Exhibition Chair to have a copy mailed to you. The prospectus is usually available 8 – 12 weeks before the deadline for digital images.
Read the prospectus and choose one of the 3 methods for entering GWS exhibitions:
Image resolution should be at least 300 dpi with a minimum of 1800 pixels on the longer side.
1. Fill out the entry form found on the prospectus; label each JPEG image with ArtistLastName/ArtistFirstName/Nameofpainting.jpg and put on a CD (Image resolution should be at least 300 dpi with a minimum of 1800 pixels on the longer side). Mail a check, entry form, and CD to the entry chair.
2. Fill out the entry form found on the prospectus; label each JPEG image with ArtistLastName/ArtistFirstName/Nameofpainting.jpg and email to firstname.lastname@example.org. Mail a check and entry form to the entry chair.
3. Fill out the entry form online and pay using PayPal at http://georgiawatercolorsociety.com/showentry. Email your labeled JPEG image (ArtistLastName/ArtistFirstName/Nameofpainting.jpg) to email@example.com.
If you are entering a Member Exhibition, you must be a GWS member. If you are entering the Signature Member Exhibition, you must be a Signature member of GWS. National Exhibitions are open to all watercolorists.
1. Take a digital photograph using a digital camera of 3.0 megapixels or higher or scan a photograph of the painting and save it in a computer file.
2. Crop the image so that the entire painting is visible without extraneous background or framing showing. The saved image should represent the painting exactly.
3. CDs: Save the image on a writable CD. The file format must be JPEG (highest quality, no compression) and image resolution must be 300 dpi with a minimum resolution of 1800 pixels on the longer side. All images must be labeled with ArtistLastName/ArtistFirstName/Nameofpainting.jpg. All entries must be on one CD labeled in permanent ink with your full name and names of paintings.
4. Email: Label each JPEG image with ArtistLastName/ArtistFirstName/Nameofpainting.jpg and submit the digital file to firstname.lastname@example.org. Email questions to the show entry chair listed on the prospectus.
When you take a picture with your digital camera, the image will probably be larger than what is required in the prospectus. How you resize the image will depend on the type of computer and software you have. The following link provide instructions on how to resize images with Adobe Photoshop software:
GWS does allow collage in its exhibitions. Water media must be the dominant element (no oils). Collage elements must be the original water media created by the artist. No preprinted or computer-generated images are allowed.
Yes, in addition to watercolor paper, we allow paintings created on Yupo, watercolor canvas, Claybord or Aquabord as long as they meet the other requirements for our exhibitions. Particularly, paintings must meet the matting and framing requirements. If paintings done on cradled Claybord or Aquabord are waxed or varnished, the cradling may substitute for a frame.
All paintings are to be framed in wood or metal; acceptable colors include gold, silver, black, brown or natural wood tones. Frames are to be plain and unadorned and should not exceed 3” in width. They must be ready for hanging with wire in place. See some examples of frames that were questionable and a decision was made to accept/not accept.
Plexiglass must be used — NO GLASS. Work may be varnished or waxed before framing (These paintings do not require plexiglass).
Maximum frame size may not exceed 48” in either direction. No image may be smaller than 8” x 10”.
Mats or liners, if any, must be white or a light neutral color. Improperly framed pieces or those unsuitable for hanging will be returned and the artist will be ineligible to enter a GWS exhibition for two years..
- GWS accepts paintings shipped via UPS or FedEx. The easiest and most economical way to ship a painting is to create a UPS or FedEx account online. This method allows you to print your shipping labels, complete with barcodes, at home. The shipment is billed to your credit card. Do not use “counter delivery” because all paintings will be picked up at the gallery by FedEx or UPS.
- The procedures work basically the same way for both companies. Log in to your account, create a shipment, print the shipping label, create a return shipment, and print the return label. Attach the shipping label to the box for your painting, and enclose the return shipping label with a barcode in an envelope and attach the envelope to the hanging wire on the back of the painting. Once you have finished, take your box to the nearest dropoff location for your carrier, most often a Kinkos/FedEx location or a UPS store.
- You will want to compare prices at UPS and FedEx. The rates for each carrier will vary depending on the dimensions, weight, and distance. Choose the one that gives you the better price.
- Note: our experience has been that UPS works well in just about all circumstances. FedEx works well if you print your shipping and return labels from an online account, but it can be difficult to get FedEx to pick up return packages that use air bills, call tags or other methods. We do not recommend using FedEx unless you have a FedEx account and you or your packing service (Kinkos) can generate a return label with a barcode.
- Packaging: Proper packaging is imperative to protect your work. Improper packaging may result in damaged, returned or unopened shipment. Airfloat StrongBoxes™ are strongly recommended for shipping your paintings. You can order a reusable Airflow StrongBox by calling 800-445-2580; ask for the Georgia Watercolor Society member discount. Wood or metal crates are not accepted. Packages sent with popcorn filler will be returned.
- Additional Fees: In some cases there are additional shipping and handling fees imposed by show venues. These will be noted on show prospectus.
- Note: Work that is improperly shipped will be returned to you. You will not be in the exhibition and will be ineligible to submit work for GWS exhibitions for the next two years.
All paintings must be original work in water-based media. No preprinted or computer generated images are allowed. Water media must be the dominant element. Oils will not be accepted. Collage elements must be the original watercolor media created by the artist. Work must be on paper, yupo, watercolor canvas or claybord.
Work done in a workshop or under classroom supervision is not permitted. All work must have been completed in the last two years and not previously exhibited in any GWS show. No exceptions.
What is the artist agreement and what happens if I change or don’t deliver a painting that has been accepted into a GWS exhibition?
Work that has been accepted for an exhibition must be received by the final delivery date. No work may be withdrawn before the close of the exhibition. Once the artist’s painting has been accepted, the artist may not substitute another work, may not modify the painting in any way, nor change the sale price. If the work has been changed from the JPG entry image, it will be excluded from the show. In the event of such an exclusion or if the accepted piece is not delivered, the artist will be ineligible to enter any GWS show for ONE year.
The following water media are allowed: watercolor, acrylic, casein, gouache and egg tempera. Batik, watermedia with wax resist on paper, is accepted in all exhibitions. Oil paints including water-soluble oil paints are not allowed.